👩‍🏫

Instructors Supervisors

 

SFE - Standardization Training

The following training program is used for the Instructors Standardization Training. Make sure your Instructor Supervisor status is valid:

Responsabilities:

3.6 FLIGHT AND SYNTHETIC FLIGHT INSTRUCTORS.

The following information applies to all instructors involved in the provision synthetic flight instruction unless otherwise stated.
Note – unless otherwise stated, the requirements of Synthetic Flight Instructors are equally applicable to Type Rating Instructors who are engaged in the provision of instruction on an FSTD.
Prerequisites for TRIs and SFIs are stated in OMD Chapter 2

3.6.1 Duties of Instructors

Notwithstanding any additional lawful requests made by the HT, the duties of flight or synthetic flight instructors are as follows:
To comply with the requirements of Swan Fly Estonia published manuals as well as striving to impart the highest professional level of knowledge and skill upon Swan Fly Estonia students.
To report any discrepancy and suggest changes and/or improvements directly to the Head of Training and/or the Compliance Monitoring Manager and/or the Safety Manager in accordance with the company reporting procedures described in OMM Chapter 12,
Ensure lessons are planned ahead of the intended lesson, and materials, as may be required, are prepared, available and training aids (where used) are serviceable.
To ensure that aircraft and/or FSTD (as applicable) are equipped as required in the training specification for the lesson/exercises to be taught and that such equipment as required is serviceable.
To ensure students are familiar with all practical procedures with the flight and synthetic flight lessons to be taught.
To comment and sign each lesson in the Student Training Record, including a detailed narrative report of the lesson taught, and to ensure that any items not covered (for whatever reason) are clearly itemized in the training file so that they may be covered in subsequent lessons/sessions.  Additionally, comments shall include recommendations for subsequent lessons where such recommendations are considered pertinent (e.g. recommended repetition of certain exercises).

3.7 THEORETICAL KNOWLEDGE INSTRUCTORS.

Prerequisites for TKIs are detailed in OMD Chapter 2

3.7.1 Duties of Theoretical Knowledge Instructors

The duties and responsibilities of Theoretical Knowledge Instructors are to:
To comply with the requirements of Swan Fly Estonia published manuals as well as striving to impart the highest professional level of knowledge (and where applicable) skill upon Swan Fly Estonia students.
Report any discrepancies to the CTKI or HT (as applicable) and suggest changes for improvements through the established communication channels described in OMM Chapter 12.
Ensure lessons are planned ahead of the intended lesson, and materials, as may be required, are prepared, available and training aids (where used) are serviceable.
Follow-up the progress of individual students and in cases of a student having any problem, report to the CTKI/HT (as applicable).
Ensure the actual classroom, when used, meets the requirements as stated in OMM Chapter 5.1.
Ensure the virtual classroom, when used, meets the requirements as stated in OMM Chapter 5.2.

3.8 INSTRUCTOR SUPERVISORS

The duties of Instructor Supervisors align with those of Type Rating Instructors, Synthetic Flight Instructors, and Theoretical Knowledge Instructors, tailored to their supervisory scope. Additionally, Instructor Supervisors are tasked with the  additional following key responsibilities:
Overseeing and evaluating instructor performance, ensuring alignment with training standards, and providing feedback to enhance instructional quality.
Completing the relevant documentation as required for the supervision of other instructors.
Actively engaging in meetings when convened by the HT/CTKI/CFI to stay updated on training methodologies, regulatory changes, and operational procedures.
Alternatively, confirming the acknowledgment of digitally disseminated information.
Completing specialized initial and recurrent training programs as stated in the OMM, Chapter 13.
Reporting deficiencies and suggesting improvements to the HT, CFI CTKI, aiming for continuous training optimization.
Monitoring the adherence to training protocols, ensuring the currency of materials.

📰 ATO Notices for Supervisors

📞
ATO Notices
Open
Title
Issue Date
Instructors Notified?
Tags
Files & media
logo
ATO Notes
Valid
Nov 3, 2025
YES
ALL
Summary of EASA SIB 2023-03R1 (22 October 2025)

Subject: Incorrect Barometric Altimeter Setting
Scope: Aircraft Operators and Air Navigation Service Providers (ANSPs)

Background:
Several serious incidents revealed that incorrect barometric altimeter settings during operations below the transition level can lead to insufficient terrain or obstacle clearance and loss of separation with other aircraft, potentially resulting in Controlled Flight Into Terrain (CFIT) or mid-air collisions.
The issue affects approach procedures relying on barometric vertical navigation (e.g. RNP APCH to LNAV/VNAV minima, RNP AR APCH, CDFA techniques). Incorrect settings may go undetected, as standard cross-checks in SOPs do not reveal the error.

Revision Note:
This bulletin revises the original SIB 2023-03 (09 March 2023) following additional reported incidents. The concern does not warrant a Safety Directive.

Key Recommendations:
For Aircraft Operators:
• Include procedures for verifying QNH/QFE consistency with ATIS or other sources.
• Evaluate and improve existing procedures; consider pre-selecting altimeters during approach briefings.
• Keep TAWS software and databases up to date.
• Explore methods within Flight Data Monitoring (FDM) to detect incorrect settings.

Additional Notes:
• Reinforces use of standard ICAO phraseology (Reg. (EU) 923/2012).
• Reminds operators and ANSPs to comply with occurrence reporting obligations (Reg. (EU) 376/2014).

Conclusion:
EASA emphasizes vigilance and improved procedural and technical defences to prevent incorrect barometric altimeter settings, which remain a significant operational risk during approach and landing.
YES
Nov 3, 2025
YES
ALL
Screenshot 2025-11-03 at 13.05.49.pngScreenshot 2025-11-03 at 13.32.28.pngScreenshot 2025-11-03 at 13.35.38.png
In FFS 7, the training manual specifies that the Jammed Stabilizer exercise must be completed twice. This requirement resulted in the exercise being repeated in the provided Instructor Syllabus.
For training purposes, you may conduct the exercise with only one student and substitute the second occurrence with an alternative malfunction, such as HYD 2+4, during Part B of the training session.
This requirement will be amended in the next revision of both the training manual and the syllabus.
YES
Oct 14, 2025
YES
ALL
EASA has issued SIB 2025‑07 addressing the underutilisation of stop bars outside low-visibility procedures. Stop bars are often inactive under normal visibility, even at high‑risk aerodromes, despite their proven effectiveness in preventing runway incursions.
Several recent high-profile incidents (e.g., Tokyo Haneda, Bâle-Mulhouse, Toronto Pearson) involved inoperative or deactivated stop bars, contributing to serious incursion events.
YES
Sep 15, 2025
ALL

📘 Bi-Monthly Compliance & Safety Bulletin – September 2025 focuses on the new EASA ED Decisions 2025/013, /014, and /015 ✳️ introducing Part-IS (Information Security) implementation and guidance, encouraging all personnel to review the related ATO Notices 📎. It also announces the addition of the A320 ZFTT option to the ATO Certificate ✅, confirms that no new hazards were identified, and notes that internal and external audits (including TRAM’s TRI/SFI program audit) are ongoing. Three Level 3 findings from previous audits will be addressed in the next OMM revision, covering abbreviation harmonization, document revision processes, and residual risk recording. The FAA Instructor Bulletin (Jul–Aug 2025) emphasizes preventing safety drift and complacency, reinforcing checklist discipline 🧾, structured risk management (PAVE & FRAT), clear communication standards 🎧, and continuous alignment with SMS and human factors principles—key reminders for all instructors to uphold procedural excellence and proactive safety culture.

YES
Aug 27, 2025
ALL
This notice provides access to the EASA Annual Safety Review 2025, published by the European Union Aviation Safety Agency (EASA). The review presents a comprehensive overview of aviation safety performance in 2024 and identifies the main safety risks across all operational domains, including commercial air transport, general aviation, rotorcraft, unmanned aircraft systems, aerodromes, and ATM/ANS.
Key highlights of the report include:
• Accident and incident statistics across EASA Member States and globally.
• Identification of top risk areas such as crew error, aircraft upsets, runway excursions, and terrain collisions.
• Cross-domain comparisons, including commercial and non-commercial operations.
• Safety performance trends derived from the European Risk Classification Scheme (ERCS).
• The link between the review’s findings and the European Plan for Aviation Safety (EPAS).
The document is intended as a reference for instructors, examiners, and trainees to:
• Strengthen awareness of current aviation safety risks.
• Align simulator training and classroom instruction with identified risk areas.
• Support proactive safety management in line with EASA and ICAO safety frameworks.
YES
Jul 10, 2025
ALL
📘 Bi-Monthly Compliance & Safety Bulletin – July 2025 highlights the importance of maintaining strong manual flying skills ✈️ as emphasized by recent EASA and FAA bulletins, and reminds all personnel to review the new ATO Notices 📎. It reports the approval of OMM Temporary Revision 4, new agreements with Challenge Airlines (B747 ZFTT) and Maersk Air Cargo (B777 TRI LIFUS), and progress toward OMM Issue 5 Rev 1, adding new partners including Azerbaijan Airlines CJSC, National Aviation Academy, Aviation Safety and Training Pte Ltd, and Marabu Airlines. ✅ No new hazards were identified, and internal audits continue as planned. The instructor newsletter emphasizes avoiding overreliance on automation, enhancing weather awareness 🌦️ through modern tools like ADS-B, G-AIRMETs, and GFAs, and staying updated with emerging tec
YES
Jul 9, 2025
ALL
This is a reminder to remain fully vigilant regarding safety and emergency procedures at all simulator centers where we operate.
Following a recent incident during UPRT training at a major training center, we kindly ask all instructors to:
Ensure seatbelt use is strictly enforced for all occupants (instructors, trainees, observers, technicians, etc.) whenever the motion system is activated.
Review and comply with local safety and emergency procedures specific to each simulator center. These must be clearly communicated during the pre-session briefing.
Consult the Station Guides available in WebCity ahead of your training assignments to ensure you are familiar with center-specific protocols.
Refer to the recent safety bulletin from SIMAERO regarding mandatory seatbelt use during motion-based training, especially for UPRT. Instructors scheduled at SIMAERO centers are expected to review this document carefully.
• In case of any questions or uncertainty, please contact our Safety and Compliance Manager, Cesare Ricci, at c.ricci@swan-fly.com.
Your commitment to safety is critical to delivering high-quality, compliant training across all locations. Thank you for your continued professionalism and cooperation.
YES
Jul 1, 2025
ALL
EASA SIB 2013-05R1 highlights concerns about the degradation of manual flying skills due to excessive reliance on automation in modern aircraft operations. It encourages operators to incorporate manual flight practice into training and, where appropriate, line operations, using a risk-based approach that considers factors such as workload, weather, and airspace complexity. While not mandatory, the bulletin advises integrating manual flying opportunities into automation policies and monitoring their impact through Safety Management Systems and Flight Data Monitoring.
YES
May 17, 2025
ALL

📘 Bi-Monthly Compliance & Safety Bulletin – May 2025 reminds all personnel to promptly report any hazards, occurrences, or safety issues ⚠️ using the available forms or surveys to support continuous improvement across Swan Fly Estonia and partner facilities. It notes the signing of new B747 ZFTT and B777 TRI LIFUS agreements with Challenge Airlines and Maersk Air Cargo, as well as the renaming of L3 Harris to Acron Aviation Ltd., which triggered follow-up safety and compliance audits in London and Bangkok. No new hazards were identified, and internal audits are progressing as planned ✅. The bulletin also requests everyone to review the new ATO Notices 📎. The FAA Instructor Bulletin (Mar–Apr 2025) focuses on runway safety and incursion prevention, wildlife strike mitigation, remote tower technology, SMS for general aviation, and modernization of flight training regulations—all reinforcing Swan Fly’s commitment to proactive safety and training excellence ✈️.

YES
Feb 6, 2025
ALL
GM2 FCL.740.A Revalidation of type ratings — aeroplanes
It is recommended that the pre-flight briefing before refresher training or a proficiency check in
accordance with point FCL.740.A with the pilot, the instructor or examiner, as applicable, includes
elements to raise the pilot’s safety awareness with regard to safely flying aeroplanes. This part of the
briefing (safety awareness briefing) should have a duration of at least 15 minutes to allow discussions
on several safety issues, referring to accidents and incidents in general or risks specifically related to
the type of flights usually undertaken by the pilot. Threat and error management (TEM) should be
promoted as effective mitigation, including the illustration of the practical application of TEM using
real-life examples. There is no restriction on the subjects that could be covered. They may range from
weather-related issues to personal or passenger-induced pressure. The material that can be used to
support this briefing could come from accident & incident reports, mandatory or voluntary safety
reporting, safety campaigns of different sources as well as from personal experience.
YES
Feb 6, 2025
PBN
ALL
PBN Inital Training is not authorized until a further revision is performed.
YES
Feb 6, 2025
ALL
GM2 FCL.740.A Revalidation of type ratings — aeroplanes
It is recommended that the pre-flight briefing before refresher training or a proficiency check in
accordance with point FCL.740.A with the pilot, the instructor or examiner, as applicable, includes
elements to raise the pilot’s safety awareness with regard to safely flying aeroplanes. This part of the
briefing (safety awareness briefing) should have a duration of at least 15 minutes to allow discussions
on several safety issues, referring to accidents and incidents in general or risks specifically related to
the type of flights usually undertaken by the pilot. Threat and error management (TEM) should be
promoted as effective mitigation, including the illustration of the practical application of TEM using
real-life examples. There is no restriction on the subjects that could be covered. They may range from
weather-related issues to personal or passenger-induced pressure. The material that can be used to
support this briefing could come from accident & incident reports, mandatory or voluntary safety
reporting, safety campaigns of different sources as well as from personal experience.
YES
Jan 15, 2025
ALL
Swan Fly Estonia's January 2025 Compliance Bulletin presents the key findings from our latest Safety Culture Survey. The overall results reflect a strong safety culture, with particularly high scores in management accessibility, comfort in reporting, and belief in the organization’s safety priorities.
Most categories scored above 4.5 out of 5, indicating a positive perception of safety values, reporting practices, and the effectiveness of training and resources. However, the survey also highlighted two areas requiring attention:
Cross-departmental cooperation and communication (average 3.06)
Perception that the safety system still needs improvement (reverse-phrased, 2.76)
These areas are now focal points for targeted improvement actions in Q1 and Q2 2025.
Ongoing initiatives also include the implementation of the FSTD compliance database and final preparations for the Estonian Transport Administration’s external audit. Runway safety, ground operations, and hazard reporting remain top priorities.
For more information or to contribute to ongoing improvements, please contact Cesare Ricci, Compliance and Safety Manager (c.ricci@swan-fly.com).
Nov 8, 2024
ALL
Swan Fly Estonia's November 2024 Compliance Bulletin highlights completed SRB/MRB 2024Q3 tasks, new B747/B777 type rating approvals, and findings from a training delivery audit. Ongoing initiatives include a safety survey campaign, FSTD compliance database implementation, and preparation for an external audit by the Estonian Transport Administration. Hazards focus on the new FSTD system and TRI LIFUS manual updates. The newsletter emphasizes runway safety, preventing incursions, and effective ground operations. For details, contact Cesare Ricci, Compliance and Safety Manager (c.ricci@swan-fly.com).
Oct 28, 2024
YES
ALL
If any training items listed in the syllabus are not completed, please ensure that the reason is clearly stated in the training records and immediately send an email to our HoT at ht@swan-fly.com and CTKI at m.heun@swan-fly.com.
YES
Oct 21, 2024
ALL
Excellent Summary to understand how EASA Rulemaking works: LINK HERE
Sep 9, 2024
ALL
Swan Fly Estonia's September 2024 Compliance Bulletin highlights nine completed type ratings for CMA CGM, SRB/MRB task completion, and OMM revisions addressing new ZFTT requirements. Ongoing efforts include updates to B777/B747 training manuals, internal audits, and managing compliance with new regulations. Hazards identified emphasize instructor standardization with operator SOPs and compliance with ZFTT pre-entry requirements. The newsletter outlines best practices for flight instructors, focusing on safety, teaching techniques, and student management. For details, contact Cesare Ricci, Compliance and Safety Manager (c.ricci@swan-fly.com).
Jul 31, 2024
YES
B777
- Emphasize the need for manual thrust lever advancement during go-arounds, particularly if TO/GA does not respond.
- Ensure pilots understand the changes in the descent and go-around procedures, focusing on thrust management awareness.
- Include training on balked landing or go-around after touchdown, with a focus on the manual application of thrust.
- Highlight the procedural updates in the FCOM and FCTM during training sessions.
- Reinforce the importance of maintaining awareness of thrust lever position and system behavior during landing maneuvers.
YES
Jul 31, 2024
YES
B777
B747
B737
B787
Need to emphasize the use of A/T during landing in accordance with FCTM instructions. During training it was noted that candidates coming from Airbus fleet were closing the Thrust Levers very rapidly leading to potential hard/tail strike landing.
Reinforce the importance of using the correct procedure during landing training.
YES
Jul 31, 2024
YES
B777
- Emphasize the need for manual thrust lever advancement during go-arounds, particularly if TO/GA does not respond.
- Ensure pilots understand the changes in the descent and go-around procedures, focusing on thrust management awareness.
- Include training on balked landing or go-around after touchdown, with a focus on the manual application of thrust.
- Highlight the procedural updates in the FCOM and FCTM during training sessions.
- Reinforce the importance of maintaining awareness of thrust lever position and system behavior during landing maneuvers.
YES
Jul 8, 2024
ALL
Swan Fly Estonia's July 2024 Compliance Bulletin highlights the first B777 ZFTT training for CMA CGM, approved OMM procedures, and SMS deployment. Ongoing initiatives include SRB/MRB Q3 preparation, instructor training, and classroom approval in UAE. Hazards identified during B777 training emphasize correct A/T use during landing. The newsletter focuses on IFR safety, maintaining proficiency, and managing risk through structured practice and continuous learning. For details, contact Cesare Ricci, Compliance and Safety Manager (c.ricci@swan-fly.com).
May 23, 2024
ALL
We recently approved a new Operations Manual that includes a revised instructor training program. Please familiarize yourself with the new training content. Please review the content of this link before your next training.
YES
May 8, 2024
ALL


Swan Fly Estonia's May 2024 Compliance Bulletin highlights completed CAPs accepted by the Estonian Transport Administration, closed findings, and approved revisions for OMM and OM. Ongoing efforts include SRB/MRB 2024Q2 preparation, deployment of instructor training in WebCity, and review of B777 TR documentation. Hazards identified in B777 ZFTT training emphasize adherence to SOPs. The newsletter focuses on aviation weather safety, encouraging systematic briefing, effective use of weather tools, and sound decision-making. For details, contact Cesare Ricci, Compliance and Safety Manager (c.ricci@swan-fly.com).
Mar 8, 2024
ALL

Swan Fly Estonia's March 2024 Compliance Bulletin highlights completed CAPs, including updates to instructor training and the ATO Notices Area. Ongoing efforts focus on SRB/MRB meetings, SPI/KPI development, and an instructor portal. Completed audits include Air France facilities, with pending CAPs implementation awaiting Estonian Transport Administration approval. EASA's conference emphasized innovation and sustainability, and the newsletter promotes safety culture, risk management, and professional growth. Contact: Cesare Ricci, Compliance and Safety Manager (c.ricci@swan-fly.com).
Mar 8, 2024
ALL

Swan Fly Estonia's March 2024 Compliance Bulletin highlights completed CAPs, including updates to instructor training and the ATO Notices Area. Ongoing efforts focus on SRB/MRB meetings, SPI/KPI development, and an instructor portal. Completed audits include Air France facilities, with pending CAPs implementation awaiting Estonian Transport Administration approval. EASA's conference emphasized innovation and sustainability, and the newsletter promotes safety culture, risk management, and professional growth. Contact: Cesare Ricci, Compliance and Safety Manager (c.ricci@swan-fly.com).
Feb 1, 2024
ALL
Qualification Certificate at the briefing rooms are outdated. PLEASE, print the qualification certificates from FSTDs the check-in/check-out computers.

📜 Supervision Forms

Appendix D 3 – Standardization and Refresher Training

Appendix D 2 – SFI/TRI Proficiency Check Form

Appendix D 1 – TKI Proficiency Check Form

 

📚 Organization Manuals

0.3  SYSTEM OF AMENDMENT AND REVISION
0.3  SYSTEM OF AMENDMENT AND REVISION
VALID
Document Name
Effective Date
Expiry Date
Status
Category
Acft Type
Type of Rev.
Issue
Revision
Document(s) File(s)
Notes for Next Revision
Notes
Oct 9, 2022
Diff/CCQ
B737MAX
1
0
Remove: • A B737 Type Rating without having completed the differences training from B737NG to the B737MAX.
Mar 1, 2021
Diff/CCQ
CL65
1
0
Remove “A CL65 Type Rating without having completed difference training.” for next revision.
Nov 22, 2023
TRI Initial
SFI Initial
B737NG
B737CL
B737MAX
1
0
Pre-entry requirements for SFI Applicants is incompleted

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